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Enter and Edit Bid Results and Cash Pledges Printable Quick Reference Cards (QRCs): Enter and announcing results best practices To enter or edit a bid result
  1. Click the Check In & Check Out menu and choose the Enter / Edit Bid Results & Cash Pledges option.
  2. In the Auction Item number box, type the auction item ID number that appears on the bid sheet. Do not enter the "A".
  3. Hit <TAB> or use your mouse to click on the Bidder Number box.
  4. Enter the winning bidder's ID number in the Bidder Number box and hit <TAB>. If you have entered an invalid Bidder Number, the system issues an alert.1
  5. Enter the final bid amount from the bid sheet, making sure to see whether the item was purchased using the Buy It Now option.
  6. As a final confirmation that the item was successfully entered, the last saved item is displayed at the top of the Enter Bid Results form until you click Done and return to the AuctionDay page.

    After bid entry, file each bid sheet in a folder marked with the winning bidder's number. This way you have a back-up system and an easy way to find bid sheets should a dispute arise about who won an item.
Entering cash pledges / fund-a-need results

When doing a paddle raise, fund-a-need, or live ask, have spotters record the results on a printed tracking sheet. Next, enter those results on the Cash Pledges page to quickly add donations to guest invoices.

  1. Click the Check In & Check Out menu and choose the Enter / Edit Bid Results & Cash Pledges menu option.
  2. Click the Enter / Edit Cash Pledges button.
  3. The Fund-a-Need Monitor page displays. Enter the donor's bidder number or name in the Donor Bidder Number field.
  4. Enter the donor's pledge amount in the Pledge Amount field.
  5. Click the Enter Pledge button to record the Fund-a-Need cash pledge, and add that amount to the donor/bidder invoice.

For instructions on deleting bids, see the Deleting Bids and Issuing Refunds help topic.

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