Creating Multiple Winner Auction Items
Organizations can offer a group function as a donation where attendees can individually sign up to attend at a pre-determined price. This multiple winner auction type is called a "Ticket Party" in the Silent Auction Pro™ software.
A Ticket Party auction item could be a dinner party for eight where anyone attending your event has the opportunity to purchase one or more seats at a set price, perhaps $50 in this example. Other examples might be a donation of a 30-seat bus trip to a particular attraction, a bay or lake cruise for four, or a resort stay in a luxury condo for six. These examples have a few things in common that qualify them as Ticket Party auction items:
- They are intended to be purchased by multiple attendees
- Their purchase is limited to a specific number of attendees
- Their purchase price is pre-determined
The key distinction of Ticket Party auction items is that each ticket or space available is entered as an individual donation that in turn becomes an individual auction item. A gift certificate is required for each winning space. A Ticket Party auction item is accompanied by a single bid sheet that shows the price and pre-determined number of spaces for bidders to purchase the auction item. Ticket Party purchases appear on a bidder's invoice at check-out, just like any other winning bid.
Creating a Ticket Party is a two step process. Follow the steps below.
To create a ticket party donation
- To enter a donation, follow the procedure in the Entering Donations help topic.
- In the Dollar Value box, enter the price for one ticket. This in turn sets the price of the item on the Ticket Party bid sheet.
- In the Number Donated box, enter the number of tickets or spots available for the Ticket Party event.
- Select the Gift Certificate: Yes radio button.
Remember to double-check spelling before adding the donation. If you make an error when creating multiple donations, each donation record must be edited separately.
- Click the button to add the donations.
To convert the donations into a ticket party auction item
- To convert the donations to a Ticket Party auction item, follow the procedure in the Auto-create Auction Items help topic.
- On the Auto-create Auction Items Form, type in part of the title in the Filter by Title box to narrow down the list to just the Ticket Party you want to create.
- With the list filtered to only the donations you want to convert, click Select All.
- Enter a starting Auction Item Number (perhaps you have reserved a block of numbers for the ticket party items, like 500's, to easily distinguish them from single-winner auction items.)
- Select Ticket Party from the Type drop-down list.
- Select Same as the Donation from the Class drop-down list.
- Select a Section/Table Number, if appropriate.
- Double-check to make sure everything is correct and then click .
To print a ticket party bid sheet
- Click on the menu item.
- In the Auction Day Printed Material section, select a Ticket Party from the drop-down list and click .
- At the Print dialog box, click .
