For all paper-based bidding, or any type of live auction, every guest who intends to bid must have a bidder number. Bidder numbers can either be manually assigned, or automatically generated by the software. Bidding by number, available with the Bidsheet Plus™ or higher level packages, is simple and provides a level of privacy for attendees. It is also typically much easier for auction assistants to read a number than a handwritten name. For groups using the stand-alone Bidsheet Basic™ package, attendees bid by writing their names and phone numbers on the bid sheets.

Auction assistants and administrators can print the assigned bidder numbers for those guests marked as "Attending." Attendees must bid with their system-generated bidder numbers in order for auction assistants to use the check-out functions offered by AuctionDay, including generating invoices.

To print bidder numbers individually

Bidder numbers can be printed individually from two different locations in the software: on the Participants Report, or using the Check In Tools.

• From the Check In & Check Out menu, choose the Check In Tools option. Select an attendee from the drop-down list and click Print Bidder Number. Optionally, select the attendee from the drop-down list and click Print Info Sheet button to have the attendee update the contact information on paper.
• Navigate to the Reports & Exports menu, and choose the Participants Report option

Auction administrators can print all of the bidder numbers from the Printed Auction Materials features for those contacts marked as a bidder for an event. When printing all bidder numbers you have the choice of printing bidders numbers for everyone marked as a bidder, bidders with a credit card on file, bidders assigned to tables or bidders assigned to tables who also have a credit card on file. Additionally, administrators can print all bidder numbers collated with the contact info sheets, or print the contact info sheets separately.

1. Click on the Auction Items & Catalog menu and choose the Printed Auction Materials option.
2. Choose the appropriate filter option for the bidder numbers field.
3. Click the Print button.
4. At the Print dialog box, click OK.

While the Best Practices suggest that you enter spouses separately in Silent Auction Pro, spouses may choose to bid using the same number. When selling tickets through Silent Auction Pro - in the case of spouses - it's likely that one spouse purchased the tickets and put their credit card on file so choosing the "Bidders with cc on file" will print bidder numbers for only one spouse and they may bid using that number. As a Best Practice we also suggest that you require a credit card on file for your attendees to bid.